E-Invoicing by Gen GST Software or Manually: Which is Better
June 18, 2025 at 12:44 pm,
No comments
In the current era, businesses must have to be efficient, accurate, and compliant with tax regulations. Invoicing has become organised and is rigorously monitored as India introduced the Goods and Services Tax (GST). Your business (a small shop or a large business) operations shall be impacted by choosing between creating e-Invoices manually or using software like Gen GST. Both methods are explained in this blog, which can help you decide what is good for you.
What is GST e-Invoicing?
Under GST laws, a GST invoice is a requirement. The e-Invoices are required to comprise the information such as the seller's GST number, invoice number, date, description of goods or services, the applicable codes, and tax rates. An appropriate GST invoice keeps things clear and allows the buyers to claim the tax credits.
Two common ways are there to make GST e-Invoices:
Manual e-Invoicing: Via the authorised website portals, a taxpayer can generate an invoice.
Software-based e-Invoicing: The same utilises specialised software like Gen GST, which is made to streamline the procedure.
Manual GST Invoicing: The Traditional Method
The manual creation of the e-Invoices signifies doing the same via registration on the government’s authorised website portals. Small businesses and freelancers often use the same approach as it is less costly and simpler to start.
Advantages of Manual e-Invoicing
- Low cost: No fees for subscription or special software
- Easy to set up: You don’t require technical skills or training
- Full control: You can customise the invoice format however you like
Disadvantages of Manual e-Invoicing
- Human errors: It is simple to make mistakes with calculations or formatting.
- Time-consuming: Preparing e-Invoices for every sale can consume much time.
- No integration: It does not connect automatically to other accounting or tax systems.
- Limited checks: You may skip errors in compliance with GST regulations.
- Scaling difficulties: Managing multiple e-Invoices by hand with your expanding business is not easy.
Gen GST Software: The Modern Solution
SAG Infotech's Gen GST Online software supports businesses in handling GST compliance, creating e-Invoices, filing returns, and handling reconciliations. The software has been used by many tax professionals and businesses due to its supportive features and user-friendly design.
Gen GST Software Features
- Automatically forms GST-compliant e-Invoices.
- Reviews code in real-time for accuracy.
- Accomplishes tax computations for you.
- Links with accounting and inventory systems.
- Generates electronic e-Invoices and transport documents.
- Authorises multiple users and offers cloud storage.
- Signs you to potential errors or compliance issues.
Gen GST Software Advantages
- Saves time: Generates quick e-Invoices using templates.
- Reduces errors: Built-in checks help avoid common mistakes.
- Ensures compliance: e-Invoices can be easily imported into GST returns.
- Real-time tracking: You can track the status of e-Invoices and tax credits.
- Professional look: Creates clean and standardised e-Invoices, which can impress customers.
- Scalable: Effortlessly manages increasing transactions and multiple locations.
Gen GST Software Disadvantages
- Initial investment: You must pay for a software license.
- Learning required: To use the interface appropriately, some training might be required.
- Reliance on technology: It requires regular updates and internet access.
Which Is the Finer Choice?
The choice is decided as per your business size and requirements. Manual methods are appropriate for freelancers or very small businesses with simple invoicing. While Gen GST Software is more effective for those who deal with many clients or products. The software proposes precision, saves time, and supports in fulfilling the norms of compliance.
It is important to have the software solutions rather than just a convenience, as technology requirements are rising, as well as the GST system in India.
Closure: Manual invoicing is not cheaper as it causes mistakes, compliance issues, and inefficiency in the future. The businesses can focus on growth via the use of Gen GST software, as it provides automation, accuracy, and peace of mind.
The investment in GST software like Gen GST is a smart technique and is a technology upgrade to run your business seamlessly.